Let’s imagine for a moment that you are working on an internal control narrative in order to comply with the Sarbanes Oxley Compliance standards. You write a portion of the narrative and
send it via e-mail to various colleagues, who in turn revise your version and add their own portions of the narrative. (Each version is tracked and labeled with standard
document status information). Once finished, your colleagues return their versions of the narrative to you, and you in turn simply
merge your colleagues’ versions of the narrative
into one document. You then send this latest version of the document to upper level management (requirement of the Sarbanes Oxley Compliance standards). You then send this ‘final’ document via e-mail to your company’s attorneys who then review and revise your version, send it back to you, and once again you simply merge the attorneys’ versions of the narrative into one final version. After the document is finalized you must clean up all of the working copies and versions that are on your colleagues desktop and email and also on your desktop and email. With NextPage Control you are able to see all versions and where they are and then apply policy, whether the policy is to delete them or to send final versions to a centralized location. You are able to comply with Sarbanes Oxley Compliance standards.
