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Record Retention Policy

In today’s complicated business environment, you need to make sure that your business has a viable record retention policy. A sound record retention policy will protect your business if someone takes legal action against you, but maintaining such a policy can be difficult using traditional management systems or methods. NextPage® Control makes record retention easy and secure.

Ripe For Confusion

Every year, Microsoft Office users create about 7.5 billion documents, 80 percent of which are stored on hard drives. This creates a huge access and coordination problem for team members and associates that collaborate on these documents. NextPage Control is the most convenient document retention policy solution for making sure that the right documents get archived in your central repository and other versions are purged. NextPage Control software is effective because it:

	Adds visibility and control to documents stored at the edge of your organization

	Works with the tools people already use to create and share key corporate documents—e-mail and Microsoft Office applications

	Provides real-time status information about all your corporate documents—including how many versions exist, where those versions reside, which versions have been saved on the server and who has complied with purge or archiving requests

	Maintains complete status information about your documents—whether people are on or offline

	The accuracy and ease of using NextPage will save you valuable time and money!

Keeping the Right Documents

Once you have the finished version of your document ready for release and archiving, you need to eliminate all working drafts to avoid confusion and possible legal problems later on. Carrying out your record retention policy can be a big headache. Tracking down all those drafts has finally been simplified by NextPage Control.

Thanks to the Digital Thread™ technology found throughout each version of a document, tracing and eliminating working drafts is simple. NextPage shows you where each draft is, along with detailed information about its content. Employees receive a purge request and purge old files with the click of button!