Document Management Services

Document management services save businesses time, money and energy. Document management services also allow workers to let go of the burden of document management, and instead, use their time to create and review shared documents.

Centralized document management services such as Sharepoint and Documentum are valuable, useful products. However, they only control the documents that sit inside the centralized repository and cannot see what is on the edge of the organization. NextPage Control is able to track and monitor where the document is and where it has been and then apply policy to cleanup and push the final version to the centralized repository.

NextPage customers are often surprised when they learn they don’t have to change their ‘shoot-from-the-hip’ work style to take advantage of NextPage groupware. NextPage Control doesn’t force you to change the way you work. Instead, it enables you to work faster and more effectively. Imagine for instance that you are updating your company budget. You update the numbers and then send the document to three other co-workers for review. They update the budget according to their own information and e-mail their versions of the document back to you. With NextPage Control it doesn’t matter whether the document is on your server, your e-mail account or on your hard drive, NextPage will track it and then apply policy. NextPage Control will keep track of who has edited each version, where the versions are currently located, what changes have been made and when you will receive the most current version. Document Management Services have never been easier to use.

NextPage Control implants a Digital Thread™ algorithm into all shared files that allows users to track and manage all versions of a document throughout its lifecycle. Users can see where each version is stored, including other hard drives and email, so teams don’t waste valuable time working on the wrong version of a document.