Microsoft SharePoint + NextPage

In today’s unfriendly legal climate, the astonishing rise in the power of laptop and desktop computers has created an unprecedented level of information risk. For example, over 7.5 billion Office documents are created annually, 80% of which are stored at the “edge” of the organization—on hard drives and scattered shared drives. The associated business costs and risks are important, complex and top of mind for a broad range of organizations. They include:

A first step to solving these problems involves publishing and consistently enforcing document retention and disposition policies. Unfortunately, document policy compliance is abysmally low in most firms because user behavior is so difficult to dictate—especially in firms where business is primarily conducted using individually controlled laptops and desktops.

Even if your enterprise is deploying or has deployed a centralized system of record, compliance with policies such as routine disposition may be problematic. The purpose of this guide is to help you understand how Microsoft Office SharePoint (MOSS) and NextPage can work together to address these types of challenges.

As a first step in your evaluation, you should decide whether the following need scenarios are important to your business. They were selected to help determine whether a centralized repository such as MOSS is adequate for controlling information risk in your business. If it is not, you should consider implementing a tracking system such as NextPage.

Some of the relevant questions are summarized in the table below and discussed in the “Complete Control: Microsoft SharePoint + NextPage” section of this document.