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nextPage® 2 Document Collaboration

Reinventing Document Collaboration

Every year, 7.5 billion new documents are created by 400 million Microsoft Office users. More than 80% of these documents are stored on personal hard drives where they’re not accessible to co-workers and team members.* As a result, people and teams have come to depend on informal ad-hoc processes to share, collaborate on and manage the lifecycles of important documents. These processes take advantage of the speed, convenience and ubiquity of local hard drives and e-mail. They work better than centralized systems for the simple reason that they’re more compatible with the way people like to work. That’s why people use email to share and collaborate on important documents more than 65% of the time.*

But these ad-hoc processes also have serious flaws. People waste time, effort and unnecessary cycles tracking down the correct documents. They put unwieldy processes in place to prevent wrong information from going out. They may even dedicate an extra person just to manage complex document coordination tasks. Of course, all of these document problems translate directly into lower productivity, more mistakes and higher risks for thousands of businesses around the world.

Sources: ENT News, Tower Group, Gartner Group, Cap Ventures

Solving Your Biggest Document Problems

Unlike the formal, centralized document management systems of the past, NextPage® 2 Document Collaboration provides a practical, permanent solution to your biggest document problems. NextPage 2 Document Collaboration provides more control over the documents you collaborate on, offering a complete 360-degree view of your document activities and making it easy to incorporate changes into complete and accurate final versions.

With Document Collaboration , you can always know:

Who has been working on a document—even after it has been sent out for edits and approvals.
What types of changes have been made, with detailed status information about different document versions.
When new versions become available—or when someone inadvertently begins working on the wrong version of a document.
Where different versions are stored and whether team members have access to the latest version.
How different versions fit together and contribute to a final, finished document.

NextPage 2 Document Collaboration offers you the best of both worlds—the flexibility and convenience of today’s ad-hoc processes together with the order and control of a sophisticated document service.
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