Document Management System

When it comes to document management systems, the trend—at least for larger companies—has been to install a centralized document management system within their office environment. Many business professionals used these centralized systems to solve collaboration problems, but more convenient tools such as e-mail and Microsoft Office applications were easier to use. The centralized solutions didn’t offer the speed and flexibility that business professionals were looking for. These ‘centralized inconveniences’ led professionals to revert to their old practices of simply using e-mail to collaborate, which didn’t provide the tracking technology, updates or merging features that ideally should be included within a document management system. Because of e-mail, professionals collaborated faster, but often spent the rest of their ‘saved’ time trying to rememberwho they had sent the document to, which changes had been accepted, and which of the various versions of the document was actually the final one. Either way, many business professionals were or still are experiencing document chaos!

NextPage, (a provider of effective document management systems) has developed a document management system that combines speed and flexibility with Digital Thread™ tracking technology, updates and merging features.

Let’s imagine you are working on a company presentation. You want it to be perfect so you send it to several co-workers and associates for review. NextPage 2 Document Collaboration, with Digital Thread Technology tracks each version through hard drives, servers, and e-mail accounts. The NextPage 2 Document Collaboration Activity Center™ then allows you to see who has opened their documents, which versions have been edited, and which versions have been returned to you. The NextPage 2 Document Collaboration Version Map™ also allows you to see the path of your document in a graphical format. So, once your associates have returned their versions of the presentation to you, you simply merge their versions of the document with your own and NextPage 2 Document Collaboration marks that versions as the most recent or final version. The NextPage 2 Document Collaboration Management system makes document collaboration simple and also provides the following benefits:

If you would like more information in regard to document management systems, please feel free to refer to the NextPage 2 Document Collaboration support page, which offers both live chat sessions and interactive tutorials.