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Document Retention and Disposal

12 people, 6 months, 3000+ documents

A recent study at a top professional service firm highlights the value of NextPage Document Retention. The study followed a group of ten employees over a six-month period. They used NextPage to manage their 6 month project, during that time they used NextPage to track the documents they created, versioned and classified. During the study,
Each employee created an average of more than 90 different document versions
77% of those documents were stored on individual hard drives
20% were attached to email messages
Over 3000 documents and versions were created

Virtually every employee who participated in the survey shared all of their documents using email and stored them on their individual hard drives, and most of the participants collaborated with between 3 and 5 colleagues. With NextPage Document Retention, the team was easily able to classify, track, and properly retain or dispose of this overwhelming number of document versions with little additional time or trouble—regardless of how many people they had shared those documents with.